Legal Assistant / Administrative Assistant - Private Client - Stoke

Smith Partnership is a leading law firm in the East Midlands and Staffordshire, employing around 200 colleagues across 5 offices, who recently celebrated winning the Sunday Times Best Places to Work 2026.

We are a progressive and growing firm, renowned for our comprehensive legal services and jargon free approach. 

We have an opportunity at our Stoke office, in Hanley, for a Legal Assistant / Administrative Assistant to join our Private Client team. 

Role overview:

We are looking for a motivated, compassionate, and organised Legal Assistant / Administrative Assistant to join our Private Client team. This is a great opportunity for someone who wants to build a rewarding career while supporting solicitors on a varied caseload.

This role would suit someone who enjoys working in a busy environment with a supportive team around them, takes pride in being well organised, and is confident handling matters with care, professionalism, and empathy.

Key responsibilities: 

• Support fee earners with the preparation and day-to-day management of private client files cases, such as administration of estates, and trust administration.
• General administrative duties including filing, copying and document storage. 
• Preparing files and documentation for meetings.
• Draft routine correspondence, Wills, LPAs, and probate application forms using digital dictation and case management systems
• Managing diaries, schedule appointments and assist with billing and important deadlines to help the team stay organised.
• Produce documents and correspondence via the case management system. 
• Keeping case management records accurate and up to date in line with firm procedures.
• Act as a key point of contact for clients, beneficiaries, and financial institutions, providing updates and arranging meetings
• Provide administrative support, including scheduling meetings, managing correspondence, and filing. 
• Organisation of post to assist with ongoing client matters.
• As required preparation of attendance notes and letters with the supervision of the fee earning staff.
• As required dictations and audio typing. 
• Assist with internal accounts queries. 
• Ensure compliance with firm policies, regulatory requirements including SRA standards. 

To find out more about the role, click here.

To find out more about the department, click here.

To find out more about the office, click here.

What we are looking for:

• Previous experience in a legal or administrative support role
• Strong organisational skills and the ability to prioritise a busy workload effectively
• Excellent written and verbal communication skills
• A high level of attention to detail and accuracy
• The ability to work calmly under pressure and meet deadlines
• A professional, empathetic, and client-focused approach
• Confidence using Microsoft Office, digital dictation, and case management systems

Benefits & perks:

• A competitive salary and benefits package.
• Hybrid working.
• A supportive and collaborative working environment.
• Opportunities for career progression and professional development.
• Access to ongoing training and development programs.
• A chance to work with a diverse and prestigious client base.

Next Steps:

If you are a driven and dedicated individual looking to advance your career within a progressive and growing law firm, we would love to hear from you. 

Please send your CV and a covering letter detailing your suitability for the role to: Recruitment@smithpartnership.co.uk

Please note the advert will be closed and removed once we have received a sufficient number of applications. To avoid disappointment, we encourage you to submit your application as soon as possible. For further details please contact the HR team on: 01332 225225. 

Privacy:

Smith Partnership is committed to protecting the privacy and security of your personal information. Please click here to read our Candidate Privacy Notice. 

Agencies:

Smith Partnership request that recruitment agencies do not speculatively submit CVs to us unless explicitly asked to do so by our HR team.

Any CVs sent to us on a speculative basis will not be recognised and we will not accept liability for any fee or commission should we subsequently employ a candidate who applied to us directly or was introduced by another agency, that may also have been submitted speculatively by an uninstructed agency.

In the event that an agency's correspondence includes a disclaimer indicating otherwise, our policy above will prevail.